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ADMINISTRATIVE PROJECT SPECIALIST $35,000$45,000 Rosemont area The position will go beyond a typical administrative role and will involve navigating a fast ...
For your reference, we have included the original job posting below.
Project Coordinator
Job Number:
44241939
Company Name:
Entertainment Industry Employer
Job Location:
Chicago, IL US
Job Categories:
Clerical & Administrative Arts, Entertainment & Gaming
Project Coordinator
Works with internal and external parties to organize the various components needed to initiate, run and conclude major projects. Duties include coordinating schedules and activities, tracking project progress and results, and performance of additional assignments and responsibilities as assumed or requested by Project Manager or PMG Management. Requires excellent verbal and written communication skills.
Responsibilities: Update project plan estimates, dates, resources, and milestones with information from PM and other project team members Perform weekly update of the key project artifacts (project schedule/timeline, status report) Assist in maintenance of change management log, issues list, and risk list Assist in regular evaluation of workflow and data flow processes and in making improvements Coordinate the gathering of pertinent project documentation, including pre-implementation and post-implementation audit documents and application support transition Coordinate the fulfillment of pre-implementation and post-implementation recommendations from internal and external audit teams to ensure project compliance Review project time sheets (internal and contractor) to identify and remedy discrepancies Review project expenses against project budget to identify and remedy any non-approved charges Update/maintain Team Calendar on Project Workspaces Facilitate Root Cause and Problem Statement sessions Monitor JIRA Task Board to ensure that team members are updating tasks for each Sprint Run scrum (daily stand-up) in Project Manager's absence - engage team members, follow up on blockers, note action items Capture, communicate and follow up on meeting Action Items / review overdue actions or issues and contact team members to update Assist with on-boarding of new team members / grant requests for hardware and system access for existing team members and contractors. This may include requests for hardware, security badges, etc, and high level training / overviews of software tools such as Planview, JIRA, Sharepoint, etc. Coordination of User Acceptance Testing and assisting in testing efforts Partner with PM and other project team members to ensure standard processes (Solution Life Cycle) are followed Respond to general inquiries and requests for information related to PMG and projects Schedule, prepare for / facilitate meetings and events as required. This may involve coordination of larger meetings, reserving rooms / venues, resources, refreshments, etc.
