Executive Assistant

Executive Assistant

If you are a motivated team player with the ability to effectively work on multiple priorities and have a passion to work with seniors, Sunrise's Administrative Assistant position is the right career move for you!

At Sunrise Senior Living, you will be part of a dynamic and talented team of professionals dedicated to the highest standards of excellence and quality of care. As a part of this organization, you will find opportunities that provide more than just a job. Sunrise is a place where personal and professional growth is an integral part of your career experience.

Responsibilities

• Attend regular meetings as directed by the Executive Director per State and Federal requirements
• Type, copy and distribute documents (memos, letters, other) via email or in hard copy for the Executive Director and/or Associate Executive Director
• Arrange for all regularly scheduled Board meeting accommodations and others upon request, in the Outlook calendar/community designated scheduler, and make arrangements for conference calls, refreshments, etc.
• Prepare and submit CorrigoNet work orders for all Executive Director/Associate Executive Director functions for room set up and taped and televised requests
• Submit ""Channel 3 Announcements"" for all Town Meetings, special meetings and Management requested announcements
• Confirm weekly with the Programs Dept. information regarding meeting dated and type of meeting (Town Meeting, Resident Council, Coffee Klatches) for pink sheet
• Type and distribute (hard copy or email) meeting Notices and Agendas and to appropriate management staff
• Update the RHC/RSI Master Board Binder in Executive Office
• Update the RHC/ RSI Management Report Binder in the Executive Office
• Update Executive Director's copy of the Resident Document Binder to ensure accuracy
• Reserve Conference Room and Sierra Room for all recurring meetings for the year
• Plan and make arrangements for retreats, conferences and off-sites for the management team, as needed.
• File and organize documents and papers.
• Update Vendor Rosters with pertinent contact information yearly, and as needed.
• Research special topics and organize special events as assigned by the Executive Directors.
• Handle Executive Director/ Associate Executive Director's expense reimbursements.
• Perform other reasonable tasks as assigned by the Executive Director
• Assists the Executive Director/Associate Executive Director in the billing process and procedures
• Assists with new vendor set up administration
• Inventories and places orders for community office supplies and work room

Qualifications:

• High School degree / GED required
• • Five (5) years experience in an administrative support role, preferably in a Executive administrative role
• • One (1) year experience preferred in assisted living, home health, full service, skilled nursing and or hospitality industries
  • Ability to handle multiple priorities
  • Ability to perform tasks with frequent interruptions
  • Possess written and verbal skills for effective communication and the ability to facilitate small group presentations and trainings
  • Competent in organizational, time management skills
  • Demonstrates good judgment, problem solving and decision making skills
  • Demonstration of proficiency in computer skills, Microsoft Office (Windows, Outlook, Excel, Power Point) and Sunrise applications with the ability to learn new applications
  • Needs to be able to create and maintain an Excel spreadsheet
  • Knowledge of the organization and maintenance of filing systems
  • Ability to meet schedules and deadlines of the work area
  • Ability to type 60 WPM
  • Ability to effectively manage scheduling conflicts
  • Maintain and protect the confidentiality of resident information at all times
  • Practice positive resident relations by demonstrating Sunrise hospitality and service standards to residents, families, guests, and the general public.
  • Practice all safety, loss prevention and infection control procedures.
  • Meet, or exceed, Sunrise's standards of appearance; comply with Sunrise's regulations on sanitation, hygiene and health standards for community personnel
  • Attend in-services as required
  • Demonstrate organizational skills, including attention to detail
  • Able to understand and analyze financial data
  • Able to take initiative and be a self-starter
  • As applicable, all Sunrise team members who drive a Sunrise vehicle must review and sign the Driver job description and understand the key essential duties for safety and regulatory compliance